Word invoice template
DOCX · 38 KB
Edit the wording and layout in Microsoft Word, LibreOffice, or Google Docs.
Download Word templateFree downloads · No sign-up · No watermark
Free Invoice Template for Word, Excel & PDF
Download a professional blank invoice template, add your business and customer details, and send a clear bill without starting from scratch.
Choose an industry-specific generatorLearn how to make an invoiceCreate a preliminary proforma invoiceCalculate a payment due date- Ready to edit
- US Letter layout
- Commercial use allowed
Three useful formats
Choose your free invoice template
Each download contains the same essential invoice fields. Pick the program you already use and keep a reusable copy for your next customer.
Auto-calculates
Excel invoice template
XLSX · 7 KB
Enter quantity, price, and tax. The subtotal, total, and balance calculate automatically.
Download Excel templatePrintable PDF template
PDF · 3 KB
Print a clean blank invoice and complete it by hand when you need an offline form.
Download PDF templateSpecialized blank PDFs
Choose a template built for the work
These sector pages combine a working invoice generator with a genuine printable blank PDF. Open the canonical tool page to compare the fields, use automatic calculations, or download its matching form.
Blank freelance invoice PDF template
Blank printable freelance invoice PDF template. Open the generator page for the download and sector-specific guidance.
Open generator and blank PDFBlank rental invoice PDF template
Blank printable landlord rental invoice PDF template. Open the generator page for the download and sector-specific guidance.
Open generator and blank PDFBlank cleaning invoice PDF template
Blank printable cleaning service invoice PDF template. Open the generator page for the download and sector-specific guidance.
Open generator and blank PDFBlank auto repair invoice PDF template
Two-page blank printable auto repair invoice PDF template. Open the generator page for the download and sector-specific guidance.
Open generator and blank PDFQuick answer
What is an invoice template?
An invoice template is a reusable document with fields for the seller, customer, invoice number, dates, line items, tax, payment terms, and balance due. It gives each invoice a consistent structure while leaving the transaction details editable.
Want the fastest option?
Use the online generator to calculate totals, save a draft in your browser, and download a PDF immediately.
Open the free invoice generatorWord vs. Excel vs. PDF invoice templates
| Format | Best for | Calculations | Editing |
|---|---|---|---|
| Excel | Repeating invoices with several items | Automatic | Excel or compatible apps |
| Word | Custom wording and document layout | Manual | Word, LibreOffice, Google Docs |
| Printing and completing by hand | Manual | Print-ready |
How to use the blank invoice template
- 1
Download a format
Choose Excel, Word, or PDF based on how you plan to edit the invoice.
- 2
Replace the sample details
Add your business, customer, invoice number, issue date, due date, and payment terms.
- 3
List every charge
Describe each product or service and enter the quantity, price, tax, discount, and amount paid.
- 4
Review and send
Check the amount due, save a customer copy, and send the final invoice as a PDF.
What every invoice should include
A complete invoice helps a customer understand the charge and pay it on time.
- Your business name and contact details
- Customer or client details
- A unique invoice number
- Issue date and due date
- Item descriptions, quantity, and price
- Subtotal, tax, discounts, and fees
- Payment terms and accepted methods
- Total, amount paid, and balance due
Record-keeping note: Keep a copy of every invoice and use a consistent numbering sequence. Tax and invoicing requirements vary by location, so check the rules that apply to your business.
Invoice template FAQs
Is this invoice template free?
Yes. All three formats are free to download and use without creating an account. The files do not include a watermark.
Which invoice template should I choose?
Choose Excel when you want automatic calculations, Word when you want to edit the document layout, and PDF when you want a form to print and complete by hand.
Can I use the Word invoice template in Google Docs?
Yes. Upload the DOCX file to Google Drive, open it with Google Docs, and review the spacing before sending the finished invoice.
What information belongs on an invoice?
Include the seller and customer details, a unique invoice number, issue and due dates, itemized charges, tax or discounts, payment terms, and the amount due.
Can I make an invoice online instead?
Yes. Use the free Speedy Invoices generator when you want totals calculated automatically and a ready-to-send PDF without editing a separate file.
Industry-specific billing
Find the invoice generator for your work
Each page owns a distinct billing workflow. Select the closest match, or use the general generator when you only need standard line items.
Contractor & construction invoices
Bill labor, materials, equipment, and project work with dedicated job-site details.
Create a contractor invoiceFreelance invoices
Combine hourly work, project fees, deliverables, expenses, and retainers in one client-ready invoice.
Create a freelance invoiceRental invoices for landlords
Request rent, utilities, parking, and permitted charges with property, unit, lease, and tenant details.
Create a rental invoicePhotography invoices
Bill sessions, editing, deliverables, travel, image licenses, and deposits with shoot-specific details.
Create a photography invoiceAuto repair invoices
Separate labor, parts, and shop charges while recording the vehicle, odometer, repair order, and warranty details.
Create an auto repair invoiceCleaning service invoices
Bill residential or commercial visits, hours, supplies, and add-ons with service-address and frequency details.
Create a cleaning invoiceMoving company invoices
Bill crew hours, trips or mileage, packing materials, and approved moving-service extras.
Create a moving invoicePlumbing invoices
Bill service calls, labor, parts, materials, permits, and emergency work.
Create a plumbing invoiceHandyman invoices
Bill multiple tasks, hourly or fixed-price labor, materials, and trip charges.
Create a handyman invoiceRoofing invoices
Bill roofing labor, materials, tear-off, disposal, permits, retainage, and deposits.
Create a roofing invoiceHVAC invoices
Bill diagnostics, labor, equipment, parts, refrigerant, maintenance, and after-hours work.
Create an HVAC invoiceChoose a generator built around the job details, charge categories, and payment fields your customers expect. Every tool saves its draft locally and creates the PDF on your device.