Speedy Invoices

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Contractor & Construction Invoice Generator

Create a clear construction or contractor invoice with job details, separate labor, material, and equipment charges, retainage, and a ready-to-send PDF.

Your draft stays on this device and is never uploaded.

Saved locally
Contractor
Bill to
Project and job details
Subtotal
Contract total
Amount Due

Taxability and retainage depend on your contract and local rules. Review them before sending.

Contractor billing guide

How to make a contractor invoice

A contractor invoice should connect every charge to the agreed project, completed work, and billing period. Separating cost types makes review easier for property owners, general contractors, and project managers.

01

Identify the job

Add the project name, job number, job-site address, billing period, and any approved change-order reference.

02

Separate cost types

List labor hours and rates apart from materials, rentals, equipment, disposal, permits, or other agreed charges.

03

Show the payment calculation

Display subtotal, applicable tax, retainage withheld, prior payments, due date, and the final balance due.

This generator is designed for construction and trade contractors billing job-site work. For creative, consulting, or other independent project work, use the freelance invoice generator.

Contractor invoice checklist

  • Contractor and customer names, addresses, and contact details
  • Unique invoice number plus issue and due dates
  • Project name, job number, job-site address, and billing period
  • Labor hours and rates with a description of completed work
  • Materials, equipment, rentals, permits, and approved change orders
  • Tax, retainage, prior payments, payment instructions, and balance due

Worked example

Contractor invoice example

For a renovation milestone, the contractor can separate crew time, purchased materials, and equipment so the customer can match every charge to the project record.

Labor

Framing and site coordination

24 hours × $75

$1,800.00
Materials

Lumber, fasteners, and sheathing

Project quantity

$1,650.00
Equipment and other charges

Dumpster and debris removal

1 service

$450.00
Use the general invoice generatorDownload blank invoice templatesInvoice creative or consulting work with the freelance generatorCreate a rental invoice for a tenantCreate a cleaning invoice for post-construction cleanup

Contractor invoice FAQs

What should a contractor invoice include?

Include contractor and customer details, an invoice number, issue and due dates, project and job-site information, an itemized breakdown of labor, materials, and equipment, applicable tax, retainage, prior payments, payment instructions, and the balance due.

Should labor and materials be separated?

Yes. Separate sections help the customer verify hours, rates, material quantities, markups, and equipment charges. They also make it easier to apply tax only to the categories that are taxable in the relevant jurisdiction.

What is retainage on a contractor invoice?

Retainage is an agreed percentage of earned payment withheld until a project milestone or completion condition is met. Enter only the retainage required by the contract, and show it separately from tax and prior payments.

Can I include a change order?

Yes. Add the approved change-order number in the project details and describe the extra work or materials in the appropriate billing section. Keep the signed approval with the project records.

Does this generator decide which contractor charges are taxable?

No. Tax rules vary by location and type of work. You can mark each cost section as taxable or not taxable, but you should confirm the correct treatment and rate for the project.

Is my contractor invoice uploaded to a server?

No. The draft is stored locally in this browser, and the PDF is created on your device. No account is required.