Identify the job
Add the project name, job number, job-site address, billing period, and any approved change-order reference.
Built for contractors · Free · No sign-up
Contractor & Construction Invoice Generator
Create a clear construction or contractor invoice with job details, separate labor, material, and equipment charges, retainage, and a ready-to-send PDF.
Your draft stays on this device and is never uploaded.
Local invoice workspace
Keep up to 20 invoice drafts on this device. Switch or duplicate them anytime. Nothing is uploaded.
This unencrypted JSON file may contain customer contact details, job, property or vehicle information, prices, payment instructions, business details, and your logo. Nothing is uploaded. Store it securely and delete copies you no longer need.
A copy was created with a new number and date. Review service dates and payment details before sending.
Review this restore
This will replace every current draft for this industry. Other invoice tools are not affected.
- Backup date
- Drafts
This unencrypted JSON file may contain customer contact details, job, property or vehicle information, prices, payment instructions, business details, and your logo. Nothing is uploaded. Store it securely and delete copies you no longer need.
Amount
subtotal
Subtotal
Contract total
Amount Due
Taxability and retainage depend on your contract and local rules. Review them before sending.
Your PDF is ready
The download is complete. Keep this draft here, create another invoice, or choose a generator built for your work.
Contractor billing guide
How to make a contractor invoice
A contractor invoice should connect every charge to the agreed project, completed work, and billing period. Separating cost types makes review easier for property owners, general contractors, and project managers.
Separate cost types
List labor hours and rates apart from materials, rentals, equipment, disposal, permits, or other agreed charges.
Show the payment calculation
Display subtotal, applicable tax, retainage withheld, prior payments, due date, and the final balance due.
This generator is designed for construction and trade contractors billing job-site work. For creative, consulting, or other independent project work, use the freelance invoice generator.
Contractor invoice checklist
- Contractor and customer names, addresses, and contact details
- Unique invoice number plus issue and due dates
- Project name, job number, job-site address, and billing period
- Labor hours and rates with a description of completed work
- Materials, equipment, rentals, permits, and approved change orders
- Tax, retainage, prior payments, payment instructions, and balance due
Worked example
Contractor invoice example
For a renovation milestone, the contractor can separate crew time, purchased materials, and equipment so the customer can match every charge to the project record.
Framing and site coordination
24 hours × $75
Lumber, fasteners, and sheathing
Project quantity
Dumpster and debris removal
1 service
For a renovation milestone, the contractor can separate crew time, purchased materials, and equipment so the customer can match every charge to the project record.
Contractor invoice FAQs
What should a contractor invoice include?
Include contractor and customer details, an invoice number, issue and due dates, project and job-site information, an itemized breakdown of labor, materials, and equipment, applicable tax, retainage, prior payments, payment instructions, and the balance due.
Should labor and materials be separated?
Yes. Separate sections help the customer verify hours, rates, material quantities, markups, and equipment charges. They also make it easier to apply tax only to the categories that are taxable in the relevant jurisdiction.
What is retainage on a contractor invoice?
Retainage is an agreed percentage of earned payment withheld until a project milestone or completion condition is met. Enter only the retainage required by the contract, and show it separately from tax and prior payments.
Can I include a change order?
Yes. Add the approved change-order number in the project details and describe the extra work or materials in the appropriate billing section. Keep the signed approval with the project records.
Does this generator decide which contractor charges are taxable?
No. Tax rules vary by location and type of work. You can mark each cost section as taxable or not taxable, but you should confirm the correct treatment and rate for the project.
Is my contractor invoice uploaded to a server?
No. The draft is stored locally in this browser, and the PDF is created on your device. No account is required.